Threads
Texts and email in one conversation per customer, the way a phone shows them. Unread badges included.
Receivables, automated · a FlexVivid product
Your money is sitting in the 60-day column.
FlexAR watches QuickBooks Desktop, texts the customer their invoice the moment it's written, chases the ones that go quiet, and takes the payment from the same link. Nobody in your office has to pick up a phone for any of it.
It's the real software, running on a made-up company. No signup, nothing to install.
Aging summary · Ridgeline Mechanical
— the sample company in the demo
Past due$264,680
Need a call37
FlexAR has0
Office time0 min
90+ days
9
$41,080
needs a callFlexAR has it
61–90 days
8
$52,300
needs a callFlexAR has it
31–60 days
9
$74,500
needs a callFlexAR has it
1–30 days
11
$96,800
needs a callFlexAR has it
Current
34
$148,200
not due yet
Going out this morning
How it works
The life of one invoice, start to finish
This is a real morning in the demo. The only person involved is the technician who closed the job in QuickBooks.
09:14
QuickBooks writes invoice #4471
Your office keeps working the way it works now. QuickBooks stays the book of record — nobody enters anything twice.
09:18
FlexAR picks it up
A small Intuit tool on the computer that holds the company file checks in every few minutes. No export, no CSV, no cloud migration.
09:19
The customer's phone buzzes
Their name, the amount, and a private link to the invoice itself. Not a PDF attachment they have to find later, and no login to create.
09:26
They open it — and you can see that they did
"I never got it" stops being a conversation. The office can see the invoice was opened, from which message, and when.
11:02
They pay from the same link
Card or bank, on their phone, while they're thinking about it. If the balance is big, the office can offer instalments instead of writing it off.
11:02
QuickBooks is marked paid
Written back to the right deposit account, so the books match the bank without anyone re-keying it.
—
Nobody in the office touched any of it
That's the whole product. Everything else on this page is what happens when the customer doesn't pay at 11:02.
What it takes off the desk
The follow-up is the job. FlexAR does the follow-up.
Sending the invoice was never the expensive part. The expensive part is the second, third and fourth time somebody has to think about it.
01
Sending
Every invoice goes out on its own, in your sending hours, in your words. Nobody builds a list on Monday morning.
02
Chasing
Overdue invoices get a reminder on a schedule you set, and it stops the moment the balance clears. Customers who asked not to be texted never are.
03
"Can you resend that?"
The link never expires on them and always shows the current balance. One customer, one page, everything they owe.
04
Writing it down
Payments post themselves back to QuickBooks, and receipts go out without anyone remembering to send one.
The arithmetic, with our assumptions showing
Invoices your office sends in a month200
Minutes each costs, over sending, resending and chasing4 min
What that adds up to13 hrs 20 min
Roughly two working days a month, back13 hrs
Those are our numbers, not yours, and they're shown so you can put your own in. If your office sends forty invoices a month, this page isn't worth your time. If it sends four hundred, the number doubles.
What it does to the bank balance
Most invoices aren't disputed. They're just sitting there.
FlexAR won't make a customer who can't pay, pay. What it removes is every other reason an invoice sits — and on most books, that's most of them.
01
It arrives the same day
An invoice mailed on Friday starts its clock the following Wednesday. One texted at 9:19 starts it at 9:19.
02
Paying is one tap, not an errand
No cheque to write, no envelope, no "remind me next week". The pay button is on the invoice they're already looking at.
03
The reminder actually goes out
The one nobody had time for on Thursday. It goes at 9am, politely, and it stops itself when the balance clears.
04
Big balances get a plan, not a write-off
Split it into instalments the office approves. Some of it now beats all of it never.
05
One statement instead of eleven
A customer with eleven open invoices gets one link showing the total — a decision they can make in one go.
06
You can see who's stalling
Opened it four times and hasn't paid is a different phone call from never opened it. The office knows which is which.
What's inside
One screen for the whole desk
Everything here is in the demo, working, with sample data behind it.
Customers
What each one owes, every job on their ledger, and how they prefer to be contacted.
Invoices
Search by name, city, amount, status or days overdue. Every filter has a real answer behind it.
Payments
Card and bank payments, refunds, receipts, and the write-back queue to QuickBooks.
Payment plans
Instalments the office approves, with a traffic light for the ones drifting.
Automations
The reminder rules. Preview exactly who a rule would text before you switch it on.
Lists
Saved groups — everyone over 60 days, everyone in one town — and a send to the whole list.
Do-not-text
A customer says stop and it's honoured everywhere, permanently, with a record of who and when.
Customer portal
Their own page: open invoices, statements, receipts, and a pay button.
Assistant
Ask "who owes us over sixty days in Toms River" in plain English. It drafts; a person still presses send.
Staff accounts
Roles that mean something — the front desk can't quietly text four hundred customers.
Guide
Written for whoever is covering the desk on a Tuesday, not for whoever built it.
The demo
Go and use it. Everything works.
Ridgeline Mechanical is a heating and plumbing contractor we made up, with a few thousand invoices behind it. Send a text, take a payment, build a plan, ask the assistant a question — it behaves exactly as it would on your own books.
Open the demo →
No signup. No card. Nothing to install.
It's a sandbox
No text or email ever leaves it. You'll see what would have been sent, and the app says plainly that it wasn't.
It resets
Whatever you change goes back to a clean copy on a schedule, so the next person sees it the way you did.
Nobody real is in it
Every customer, invoice, phone number and message is invented. There is no client data in this demo.
Talk to us
Tell us what your office runs on
We'll come back to you with whether this fits and what it would take. If it isn't a fit we'll say so — that's a shorter conversation for both of us.